Automation
We find the admin that eats your week (answering the same inquiry, retyping details between apps, chasing documents) and automate it with tools you own, documented so your team can run it.
The problem
If you’re paying for leads, every hour before the first reply makes that lead less likely to book.
The same name and address typed into a form, a spreadsheet, a CRM and an invoice.
No reminder, no owner, no follow-up, and no one notices until a customer complains.
What you get
Owners losing leads, or hours, to admin.
from $900after a $250 audit, credited to the build
Timeline Audit 1 week · build 2–3 weeks
Not included Tool subscriptions (billed to you, at cost), custom software.
Concept builds
Built on our Lead-Ready Website, $1,950
The part most studios skip
A good-looking site that sends inquiries to a forgotten inbox still loses the job. Every Webko site ships with the follow-up wired in.
A follow-up setup, at 9:41 pm
Examples
A new inquiry triggers a personal-sounding email or text within a minute, plus a text to you.
Every inquiry lands in a CRM stage with its source, and anything untouched for a business day gets flagged.
A branching form, booking link and automatic document checklist replace twenty back-and-forth emails.
Confirmation and day-before reminders by text or email cut no-shows without anyone remembering to send them.
An accepted quote creates the job, the invoice draft and the calendar hold in one step.
Inquiries are summarized and tagged by service and urgency, with a human approving anything sent to a customer.
We work with common tools such as Zapier, Make, n8n, HubSpot, Google Workspace, Microsoft 365 and QuickBooks. We’re independent, with no affiliate deals with any of them.
What to expect
Two sessions with you and your team. You get a process map and a prioritized list of what to automate, with time saved estimated honestly.
We build and test the top workflows in your accounts, with error alerts on every one.
Written documentation, a recorded walkthrough, and two weeks of fixes.
Questions
That’s fine. The $250 audit is useful on its own; it’s credited toward a build if you go ahead within 60 days.
You do, directly, at the vendor’s price. We pick the cheapest tool that does the job reliably and often use what you already pay for.
Automations run in your accounts, under your logins. We use the minimum access needed and you can revoke it any time.
Where it’s reliable: summarizing, sorting, drafting. Anything sent to a customer is either a fixed template or approved by a person.
Next step
We reply within one business day with honest next steps, even if we’re not the right fit.